This release brings a set of improvements to contract management and audit workflows, all based on customer feedback. You can now set contracts to renew automatically, edit obligations directly in the overview, set a default group company on contracts, and register auditor's reports without sending anything to your suppliers.
Automatic Renewal of Contracts
If you have contracts that should automatically extend when they expire, you can now set this up directly on your contract template.
How it works: When configuring a contract template (Settings > Contract templates), enable the auto-renewal option on the end date field.
Once it's active, a renewal period field appears on the contract itself when you've chosen an end date. Enter how long the contract should be extended, for example 12 months. When the contract passes its end date, it renews automatically for the chosen period. Renewal only applies to active contracts. Archived contracts are not affected.
Any obligations tied to the contract's end date will also be updated when the contract renews, so your tasks stay in sync automatically.
The auto-renewal option is automatically added to our standard contract template.
Edit Obligations Inline
You can now update key obligation details directly from the obligations overview, without opening the full edit view.
Click the edit icon in the top-right corner of the obligation tab. From there, you can change the responsible person and the priority of the obligation. The changes save immediately.
Set Default Group Company on Contracts and Processing Activity
If your organisation has multiple group companies but wants a specific one (or more) to be added to new contracts and processing activities automatically, you can now mark it as "default group company".
How it works: Go to "Legal entities > Group Companies". In the overflow menu choose "Set as default group company". Any company set as default will be added automatically when a new contract or processing activity is created, regardless of which user creates it or which companies they have access to. You can set more than one default if needed.
Updates to Auditor's Report
It's now possible to handle auditor's reports without sending anything to the supplier. This is useful when a supplier has already submitted a report through other means, or when you simply want to register an existing declaration internally.
There are two new ways to do this:
Upload when excluding a supplier from an audit round: When you exclude a supplier and select "Auditor's report" as the reason, a document upload field appears. Upload the report directly, and the supplier's status will reflect that a report is in place. The document will also appear under the supplier's documents.
Register directly on the supplier without sending an audit: From the audit tab on the supplier, you can now register an auditor's report directly without sending an audit at all. Select a responsible person, upload the document or insert a link, and save. No email is sent to the supplier. The status updates to show that a report has been registered, and the document is available to view or download from the overview.
If you later delete the registered report, the document is removed automatically as it no longer applies.
Got Feedback?
We'd love to hear from you! Your input helps us keep improving the platform. Please don't hesitate to reach out to our support team with your thoughts, questions, or suggestions. 🚀
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