.legal Privacy Platform Data Privacy Management Software & Solutions

With Privacy, we've designed a user-centric compliance platform. Our focus has been on creating a platform that offers modules to automate your compliance work. These are designed based on two main needs. The first is the need for an overview of documentation and quick identification of any gaps. The second is the need for guidance through various documentation requirements encountered. Such as GDPR compliance. Our GDPR Compliance Software merges these needs. It is automating several of your documentation tasks to ease the compliance workload. Both for you and your colleagues.

With Privacy, you can:

Do you have an overview of where personal data is processed in your organization? And do you know which third parties you share personal data with? Both are essential aspects of your compliance work. And they form the foundation for a range of other compliance tasks you need to carry out.

Data mapping is a significant aid in forming this overview. It involves documenting the data you process 'internally within the organization'. And the data you share with third parties, such as an IT supplier or an insurance company.

But how do you get started with data mapping? One option is to use an Excel template. But this can quickly become complex, and you may soon exceed the sheet's capabilities. A data mapping tool can be a great advantage in this case.

In our free Privacy management software, through our 'processing activity module', you are guided through your data mapping. We've designed a flow specifically to help you map the data processed in various processes and/or systems. The platform also aids in gaining an overview of your suppliers and third parties. Including the data you send them, and their data protection roles.

Starting your data mapping with a tool like Privacy can be beneficial. As it builds your foundation in a platform specifically designed for this purpose. You can start small, for instance, by mapping your HR processes and then expanding your documentation from there.

One of the significant advantages of using the Privacy Management tool for your data mapping is that it instantly and easily provides access to mandatory documentation, such as an Article 30 record.

GDPR compliance, like many other areas of compliance, is a risk-based approach. Proactively identifying potential risks before they occur is essential. Therefore, your risk assessments form a significant part of your compliance work. Here, you can assess a specific risk based on different threat scenarios. And look at the consequences and probabilities.

When discussing risk assessments in relation to GDPR, the focus is on assessing the risk for 'the data subject'. You need to evaluate the risk to individuals whose personal data you are processing. An example might be the risk of personal data (such as email addresses and names) being shared in a database for advertisements. To which the individual has not consented. You need to assess this risk. Considering both IT security-related incidents and internal employee procedures.

Starting risk assessments without a template or framework can be daunting. A Data Privacy Management tool can be a significant aid. We have designed the Privacy platform to assist you in setting up the framework for risk assessments. It then guides you through the responses, providing examples and support. Privacy calculates the risk for you and visualizes where you should focus to reduce the risk.

Afterward, you can use the built-in risk management/handling module for this task. The Privacy Management platform helps you identify risks. Which you can then address (for example, by implementing additional security measures). And finally, it assists you in documenting your risk management, enabling you to report on it.

Do you work as a GDPR responsible or DPO in a large organization with multiple companies and colleagues across borders? The larger the conglomerate you need to oversee, the more challenging your compliance task becomes.

In such cases, a Data Privacy Management system is not just an option but a necessity. It can be difficult to find software designed to handle larger conglomerates with 50+ companies. Each needs to present a record, but without having to enter the same information 50 times.

But, in the Privacy platform, we have considered complex corporate structures from the beginning. This approach allows you to reuse documentation where it makes sense. Without the need for double entry. It provides the flexibility to overview documentation for all companies at a glance. And to zoom in on the documentation for a specific company.

So, if you are already working in a larger conglomerate today or want to prepare for a future where your conglomerate grows? Our Privacy management software is a very good choice to help you with just that.